Management Menu

From the Homepage, click on the Management Menu to view various additional options for viewing, exporting, and managing data.

Fig. 40: Data Management Menu.

This hyperlink opens a form where you can search for a spring by entering the Site Name or the SSI ID number. Searching by a spring name is only useful for springs with uncommon names.  With 87,000 records, and many springs with the same name — "Coyote", "Willow", "Cold", or "Warm" for example — you are unlikely to find the spring you seek using this method. Searching by the unique Site ID, however, works well here if you happen to know it.

This is also the location where you can add a new site, should you be absolutely certain it isn't already in the database. If you have completed a thorough search and haven't found it, click Add New Site. Required fields are a Name (even one that you or the surveyors assign), the Land Managing Agency, the Land Unit (being sure that you have permission to access it), and GPS coordinates. From the Georeferencing Tab, you can click on the Globe symbol and point to the location, then Submit Coordinates.

Fig 41: Project Management displays sites that have been surveyed within a project.

From the Management Menu, the Project Management hyperlink opens a form that allows you to look up a current Project. Enter the Project Name in the search field to view a list of locations that have been surveyed under that project (Figure 41).  Click the Reports tab to view available reports for a project (Figure 42).

Fig. 42: Project Management Reports tab (click to enlarge).

The Project Management Reports tab displays report options available to export all data for a project. Most reports export to an Excel Spreadsheet. The Summary Report exports into an editable Word Document. You will be asked to browse to the location where you want to place the exported report.

You may also add a new project. Apply a short, descriptive Project Name, an associated Hyperlink if appropriate, and a more detailed description of the project under Comments. You will automatically be granted Permissions to the Project that you add, but others will not be able to access information unless you instruct us to grant permissions. For questions, or to request changes to project permissions, contact

Fig. 43: The Reference Editor (click to enlarge).

From the Management Menu, this hyperlink allows you to search for, edit, and add References to the database. You can also associate species to these references (Figure 43). You can add, edit, or view references through the Reference Editor, accessible from the Management Menu. This reference was associated with the Pyrgulopsis montezumensis through the Taxon Editor (Figure 44). 

The Taxon Editors for Plants, Invertebrates, and Vertebrates are available from the Management Menu. These were described in the Survey section. Editing this information requires special permissions, but these pages allow users to add, view, and edit species. SSI is updating the conservation status, distribution, and Springs-Dependent Species (SDS) information for species using this database (Figure 44). This is also where you can link References to a species. If you have not been granted permissions to access or contribute to the taxonomy information and wish to do so, please contact

Fig. 44: The Invertebrate Taxon Editor with the SDS and Conservation Status Tab selected.  The selected species is endemic to Montezuma Well. Note that the reference is listed; many references may be applied to a species, and the list can be sorted in ascending or descending order.

SSI has developed some basic functionality for exporting reports by Project, Site, and Survey.  We are continuing to develop these capabilities, and welcome your input and feedback. Note that all data and reporting calculations are provisional, and report exports have not been rigorously tested. Should you identify errors in the calculations, please accept our apologies and contact us to let us know. Should you find errors in the raw data, by all means bring our attention to it or, if you have the appropriate permissions, correct them.

From the Management Menu, click the Lookup Table Manager link to add GPS units, Geologic Layers, Land Units, USGS Quads, Countries, and Provinces that are not already included in the database.

Setting User Permissions

Currently all permissions are set by the Springs Stewardship Institute. Future modifications to the database will allow designated land manager administrators to grant access permissions to other users.